Many
reports have highlighted how an enterprise can avail several benefits
by migrating to SharePoint 2013. But Microsoft has made the technology
by combining a variety of collaboration and content management
capabilities. At the same time, each enterprise must customize
SharePoint solution according to its specific needs and objectives. That
is why; it become essential for an organization to make and implement a
comprehensive migration plan to take full advantage of the innovative
technology.
In
comparison to other elements of the migration plan, it is important to
concentrate on providing adequate and relevant training to business
users. The training will make it easier for managers and SharePoint
administrators to optimize the business processes by availing the new
features. Also, the training will help enterprises in adopting the
latest version of SharePoint within a reduced span of time. An
organization has several options to manage the training process.
However, the plan must consider a set of key factors to make the
training program more beneficial and effective.
Key Elements of an Effective SharePoint 2013 Training Program
Test SharePoint 2013 in an Isolated Environment: Before
providing SharePoint 2013 education to your staff, it is important to
ensure that it is effective in meeting your needs. Before making the
training program, you must check the technology in an isolated
environment by concentrating on a set of significant factors. Along with
using the new features and checking their relevancy for your employees,
you also need to ensure that environment is 100% stable and reliable.
The environment can also be tested several times till you are sure about
its reliability and importance. You can even get the environment tested
by your experts and consultants. Once you have created the perfect
environment, it is time to make a training program for end users.
Training Requirements: The
SharePoint 2013 training needs will vary from one organization to
another. If an organization has already deployed SharePoint 2010 or any
other previous release its employees will not require comprehensive
education. As the end users are familiar with features like document
libraries, established site collections, and information lists, they
need not be trained from the scratch. On the other hand, the end users
need comprehensive education, when the organization switches to
SharePoint 2013 from some other content management system. So an
organization must identify the training requirements before making the
training program. SharePoint CMS customization enables organisations to reap maximum benefits for organization.
Option to Perform Advanced Functions: SharePoint
2013 enables end users to perform a set of advanced functions. So the
organization has to decide whether it wants the end users to perform
additional functions by learning specific features. For instance, the
end users must learn how to build and administer team sites, or modify
their SharePoint profiles to perform customized administration
functions. Microsoft has further made several changes to the user
interface along with including new features to help users in creating
sites and modify profiles. Also, the users must be provided with
customized training to optimize the performance of their sites by using
lightweight apps.
Using the Online Version: Microsoft
further allows enterprises to migrate to the online version of
SharePoint 2013 along with Office 365. But an organization must focus on
many factors while navigating to an online environment. As the Office
265 is designed as a multi-purpose interface, the end users must learn
its key features and functionality. At the same time, the users must
learn how to access the options related to SharePoint after logging into
the Office 365 portal. The training will make it easier for them to
avail the full advantage of a unified communication system. Therefore,
an organization has to implement a different training program to migrate
to the online version of technology smoothly.
The
training program must decide a timeline to enable each user for using
the new technology. Many experts also recommend enterprises to make a
comprehensive training program for SharePoint 2013 and Office 2013. The
mixed training environment will make it easier for end-users to
integrate the applications they use on a regular basis.
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